IMPORT / EXPORT COORDINATOR

Job Descriptions

Company

This is an excellent opportunity for an experienced Import / Export Co-ordinator, to work with a leading manufacturer of advanced process technology, who have a rich, well-established background. They have sites here in the UK and overseas.

The company's strength lies in its process expertise, engineering excellence and the ability to fully support customers worldwide. The service is complete - from design through installation and commissioning to lifetime support.

Role Overview

Reporting to the Shipping Manager, the Import / Export Co-ordinator will assist in the tracking and documentation support for consignments within the Export department to the EU and the ROW. Required to keep track of orders as they go through the logistics process (from warehouse through to delivery) and help ensure that they are on track to customer commitment dates.

Hours and Benefits

• Monday to Thursday, 8:30am – 4:45pm, 3:00pm Finish on Friday’s (with flexibility)
• 30 days holiday (inc statutory) plus an additional three days at Christmas
• Life Assurance
• 6% company pension
• Company and Private Healthcare Scheme
• Sick pay

Commutable From: Corby, Wisbech, Spalding, Stamford, Peterborough

Import / Export Co-ordinator Candidate Requirements

• Strong planning, organisational and administrative skills - able to prioritise workload and work under pressure to meet deadlines.
• Excellent PC skills - accurate data entry / keyboarding is essential, and a good working knowledge of MS Office (Excel, Word, PowerPoint).
• High level of attention to detail - able to maintain accuracy.
• Awareness of the need to maintain the confidentiality of sensitive information.
• Excellent communication and negotiation skills - written and verbal.
• Ability to work on own initiative but also as part of a team.
• Positive “Can Do” attitude – confident and decisive.
• Ability to be flexible.

Import / Export Co-ordinator Key Responsibilities 

• Obtain transport quotations and options to meet client or event delivery schedule – courier, road, air and sea freight.
• Work closely with freight forwarders and couriers to schedule and monitor shipments for all export / import consignments.
• Prepare and review shipping documents, including invoices, packing lists, certificates of origin, EUR1, carnets etc.
• A good knowledge of letters of credit.
• Track and report shipment status, providing timely updates to relevant departments to ensure smooth delivery and ensuring shipments arrive on time.
• Calculate load plans for container shipments and for full trailer shipments.
• Good knowledge of import procedures, both Home Use and IPR.
• Handle inquiries and concerns related to shipping and provide solutions promptly.
• To stay updated on changes in import / export regulations.
• Be aware of and follow all company Health & Safety policies and procedures including feeding back any H&S information to management also be aware of and demonstrate the company values and behaviours.